Trip Organizing

Here is a checklist taking you through the trip organizing process and the steps required to book a Bhutan tour.

  • Choose the type of tour on our site or contact us to customise one specially for you.
  • Decide on your dates (bearing in mind the seasons and any festivals you want to include)
  • Once you are happy with the options discussed, confirm to us your choice of dates, itinerary and flight/overland routes.
  • We will reserve seats for you with Druk Air or Bhutan Airline.
  • We will also book hotel rooms, transport, guides and everything else necessary for your trip.
  • You will need to book your own long-haul flights to your point of departure for Bhutan – make sure you leave plenty of connecting time and preferably an overnight if you can.
  • In due course we will advise you the payment details for you to transfer payment for your trip.
  • Fill in our visa form, and send to us with a colour scan of your passport along with a copy of the tour payment remmitance.
  • Once your money has arrived we will send you formal trip confirmation and receipt.
  • Then we can apply for your visa and issue your flight tickets.
  • We will send you your flight E-ticket and Bhutan E- visa copies via email.
  • You need to print and carry along both these documents to show to the airline during check-in.
  • Don’t forget to find out about visa requirements for any countries you are passing through en route.
  • Before you emabrk on the journey to Bhutan, we will send you travel tips and other useful information.
  • We will also confirm to you the name and contact number of your tour guide who will meet you at Paro Airport.

Tour Cancellation Policy

In the event of Bhutan tour booked and subsequently cancelled by you, your full tour cost will be refunded to you after deducting the following scale of charges depending on when the notification of your tour cancellation is received. Notice of cancellation and refund request must be received in written form. Cancellation fee structure has been listed below:

90 days prior departure

No charges

60-89 days prior departure

US$ 150 (Administrative Fee)

45 days to 59 days prior departure

20% of the land cost

30 days to 44 days prior departure

50% of the land cost

20 days to 29 days prior departure

80% of the land cost

Less than 20 days


Airfare cancellation fee will be as per airlines policy. Some hotels may ask a non refundable deposit which will be communicated to you accordingly.